CPM ERP has been working on e-transformation since 2013. Today the company is able to offer the best solutions and services.

At CPM ERP, we have concluded the efforts we have been carrying out since the beginning of 2013 to make our E-Billing solutions ready for customers that are obligated to use E-Billing based on the Ministry of Finance’s General Communiqué on Tax Procedure Law No. 421. During this process, we focused on eliminating any issues our customers might encounter while using the system. From the follow-up of dual document numbers to the online monitoring of taxpayers using E-Billing and invoicing processes, each step was analyzed and solutions were generated. Based on the Communiqué on E-Invoicing and E-Ledger published in March of this year, all companies that recorded revenues of 10 million or higher in 2014 are required to practice E-Billing and therefore use E-Ledger. It is estimated that nearly 50,000 companies are now under obligation to use E-Billing and E-Ledger.

When is the deadline to switch to E-Ledger?

The companies required to make the switch must complete all application procedures by December 31, 2015 and start using software compliant with E-Billing and E-Ledger regulations as of January 1, 2016. At CPM, we have successfully completed the software for Turkish Financial Reporting Standards (TFRS) and Multilanguage in 2012, E-Billing in 2013 and E-Ledger in 2014, and we are happy to have made them available to our customers in time.

Can companies that are not obligated to use E-Billing still use E-Ledger?

Companies are no longer required to participate in E-Billing in order to use E-Ledger. Additionally, the companies that switch to E-Billing voluntarily, despite not being required to do so based on 2011 gross sales criteria, are not required to switch to the E-Ledger system.

Which ledgers will be kept in E-Ledger?

Based on the General Communiqué No. 1 on E-Ledger, the system will keep daily wage and final entry ledgers.

What are some things that companies must pay attention to when using E-Ledger?

When loading the E-Ledger patent onto the Turkish Revenue Administration (GIB) system, no month should be skipped. Even if there are no records of daily wages for a single month, a patent and seal must be included in that month’s ledger and loaded onto the GIB system. Once the ledger for the month is created and the GIB patent is received, the existing record cannot be erased and a new GIB patent cannot be received for a retroactive correction. The record of accounting corrections for an erroneous transaction in a past term must be made in the current fiscal term.

What is E-Archive?

The transition isn’t limited to E-Billing and E-Ledger. The E-Archive regulations have been published for companies that generate invoices for the end user. These regulations allow a company to provide invoices electronically when the other party does not use E-Billing.

What are the requirements for switching to E-Archive, and what are its advantages?

Similar to E-Billing but with a slightly different platform, these invoices must be communicated electronically to GIB-certified integrators that use E-Archive. Thanks to this system, companies that provide bulk invoices for the end user will save on paper and mail costs; GIB will also be able to monitor these taxpayers more effectively at a lower cost. Of course, our biggest advantage is that fewer trees will be cut down to produce paper.

What should we do for the invoices we do not want to accept?

Like all transitions, this one triggers new necessities, as well. Previously, it was enough for people not to accept any disputed invoices at the time of delivery, but with E-Billing, they are directly delivered to our inbox. Legally, if we do not want to add these companies to our system, we are required to provide a notarized written warning. The Certified E-Mail (KEP) Communiqué, which requires companies to have certified electronic mail, will allow for these written warnings to be generated electronically with a single click, eliminating the need to go to the notary. At CPM, we plan to generate written warnings, particularly for companies that do not use basic E-Billing, with a single click using the programmed.

Is there a particular integrator you work with for E-Billing solutions?

The CPM family chose to work with ING E-Billing Solutions to generate solutions for integration and special integration methods, as they are experienced, have a solid foundation and are able to provide their customers with the most benefits.

What is the difference between Special Integration and Integration?

Special Integration: A method that uses professional service providers, called special integrators, as intermediaries to exchange data with the Turkish Revenue Administration. With this method, the user is not required to receive local stamps. Special integrators also offer stamping services. With this method, the user does not have to complete any additional procedures. He or she only needs to send the invoice to the integrator using the system. The CPM ERP software manages the subsequent processes.

Integration: A method in which taxpayer’s exchange information with the GIB by directly integrating their own information technology system with the GIB system using certified connection software. Customers who want to use the integration method will be able to complete E-Billing procedures by obtaining the connection software provided by special integrators.