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CORPORATE PURCHASING MANAGEMENT

Less risk, more confidence in your purchasing operations…

In business, there is always a solution that will make any process more efficient. Purchasing management is one of these processes.

When it is not managed correctly, or when transactions are made by relying only on the past and the information kept with paper and pencil, this process becomes a painful business that brings with it mistakes. However, with the CPM Enterprise Purchasing Management Program, this process turns into a reliable process that saves price and time and is based on accurate data.

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If you want to make your purchasing process efficient for your company, you need to work with a system that will present you data or allow you to interpret your historical data.

A good purchasing management system should be able to work integrated with the information of the systems you use, such as sales and stock, and should be able to provide you with real-time data. When you have access to information such as stock levels and customer needs, your purchasing planning becomes an easier process for you. A purchasing management system with access to stock levels will also show you when your stocks are running out, so you can more clearly determine when you need to order products.

Thanks to a good purchasing program, you can also have information about the past purchasing processes, so you can avoid making an agreement with the wrong supplier during the order. Thus, you can reach the products you need as soon as possible.

When you have a good management program for your purchasing processes, you will also be in control of who can enter a purchase order. Thus, you will not be faced with any purchase that you do not have approval for.

It is also very important to know the time when the product you purchased will be delivered to the cargo. In order to provide the best service to your customers, you should have the transportation information of the products you ordered for them. Therefore, a good purchasing management program should be able to create comprehensive purchase orders with information such as estimated delivery date and cargo tracking number.

The CRM ERP program, with its years of experience and unique equipment, allows you to manage the entire purchasing process from the offer process to the delivery of the product from end to end. With the CRM Procurement program:

  • You can closely follow all operations from the moment you bid to the purchasing process.
  • You can meet your company’s needs just in time.
  • By predetermining your critical stock levels, you can place an order instantly when necessary.
  • You can minimize the risk of your purchasing operations.
  • By saving your stock holding costs, you can make your profit-loss analysis in the most effective way.
  • You can create approval mechanisms according to the way your company works and control the purchasing processes.
  • You can protect your company information with the security steps you determine.
  • When you enter price, discount and promotion templates and purchase agreements into the system, you can automatically transfer the necessary information to the order, delivery note and invoice stages.
  • You can reduce the margin of error in purchasing processes to zero.
  • By using reservation modules, you can ensure that a product is reserved for the customer and followed up.
  • You can follow up the embezzlement by making an embezzlement document for the person to whom the product will be delivered by contacting the delivery note and invoice.
  • For products that are not embezzled, that is, directly consumed, you can issue the product purchased with the consumable document and calculate the online cost from the date of consumption and account for it.
  • You can design separate delivery processes such as in-house or partial in-house transfer, warehouse delivery, or for administrative material or IT warehouses.
  • For in-house transfers, you can track the products with the waybills and the “warehouse on the road” feature for the transfers to be made from the affiliated companies or locations of the company (The warehouse on the road feature ensures that the products are not visible in both warehouses and the shipment can be tracked easily).

 

The basic principle of the CPM Purchasing Management Module is that the request number is taken as a “master” and transferred to all documents, and thus all processes of a request can be reported. By opening this structure in a separate database called “Purchasing”, you can manage the purchasing process of more than one company from a single company. The biggest contribution of this structure is that you can compare all expense items on a consolidated basis on the basis of all companies and determine the direction of weight in cost items in management decisions.

  • It is the system in which all stages of procurement, purchasing and logistics operations are carried out, from demand creation to invoice payment.

It is a system that allows you to control your stock status and orders and automatically calculates the amount of stock you will need. It allows you to prepare offers for the suppliers you want to purchase.

It is a system that allows you to prepare proposals and follow the proposal processes in detail.

  • You can view information such as the seller from whom the offer was received, the risk information of the seller, the offer date, the offer payment plan, the offer approval status, the products and quantity, price, discount, campaign values.
  • You can attach separate files in Word, Excel and PDF formats to all kinds of proposals.
  • You can send an offer by e-mail.
  • You can create an automatic purchase order from offers.

 

Moreover, without moving to another module:

  • You can monitor the status of offers.
  • You can follow the debt and credit status of the sellers.
  • You can access reports about the seller.
  • You can monitor your stock status on the basis of warehouse, lot or series.
  • You can access any report about the products at any time.

It is the module that allows the approval of offers received in different numbers on the basis of items on demand entered into the system and the rejection of other offers. With this module:

  • You can create an archive from existing offers.
  • You can make a budget plan by analyzing the market situation for your future purchases.
  • You can also do the whole process online.

The order taking step is the step that needs the most attention after the offer stage. Since the mistake you make in this step will also be reflected on the invoices, you should have instant access to all the analyzes and stock statuses you need. With this module:

  • You can monitor the risk status instantly at the time of order.
  • You can print or use barcode labels at the entry or delivery note.
  • You can accept or reject any order according to the risk situation and the number of days late.
  • You can access seller information by using code or name.
  • You can receive orders from multiple warehouses.
  • During the order entry stage, you can monitor the stock status in all warehouses you own on the basis of lot and series.
  • You can set due date, automatic price or discount template according to the payment method and method.
  • You can see and transfer all purchase prices.
  • You can view the order history of the ordered goods.
  • Word, Excel, etc. to the order or order items. You can add files in the format.
  • You can write as many comments as you want.
  • You can specify information such as shipping company, purchase type, type or purchase exchange rate.
  • By transferring this system to the internet, you can enable the management staff to access the system from anywhere with their mobile phones and tablets.
  • You can create an output template according to your wish.
  • You can print from 5 printers at the same time.
  • You can save your files in the format you want.
  • You can send your reports by e-mail.
  • You can print from dot matrix printers.
  • You can print labels, barcode labels, pictures, product photos and catalogs.

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